Corona Virus Information Parents, Guardians and Students

Covid Risk Assesment May 2021

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Latest Updates

05th March 2021 

Dear parents and guardians,

Please see the link below for a video from Brett Freeman, Principal, with an update on Lateral Flow tests and in the second half on the awarding of grades this summer for those coming to the end of their courses.

The key points about the Lateral Flow Tests (if you cannot view the video) are:

  • LFTs are not a perfect solution, but together with all the other measures we are continuing to take they make up a basket of measures to help maximise COVID security and prevention
  • Therefore we do want to maximise take-up
  • The Lateral Flow Tests are not compulsory and we will not apply undue pressure to take them
  • If you have had access to home tests let us know at DCO@woking.ac.uk
  • There will be lots of help, support and reassurance on the days of the tests

Before the day of the first test

Download the NHS app onto your phone

(this is different from the COVID 19 Test &Trace app)
This will help to enable a very efficient process on the days of the tests

 On the day of the test:

  • Don’t come in if you have COVD symptoms
  • It is very important you arrive on time and go immediately to your tutor base and nowhere else
  • Travel safely
  • Bring a pen and phone (don’t worry if you don’t have one, we will have alternatives)
  • You must only go to your tutor base, nowhere else
  • You will need to leave the site immediately after the test

Many thanks to all in advance for helping to make this a smooth and positive process


All the Best

Brett Freeman

26th February 2021
 
 
Dear students,
 
RE: Return to College Arrangements
 
As you know, the government has announced that all students can return to College from Monday 8th March.  However, before they are able to do so, we need to arrange for them to have the opportunity to complete Lateral Flow Tests (LFT) to minimise the risk of infection.  In total, there are three tests which need to be conducted at least three days apart.
 
We have decided to conduct all three tests before students return for face-to-face teaching.  We feel this gives the greatest assurance to all members of our College community in relation to infection risks and will enable us to better manage any positive test results that emerge.  Whilst the testing remains optional, we certainly hope that all students will use this opportunity to be tested and protect those around them.
 
The following calendar dates clarify how this process will operate:
 
Monday 8th March
Year 13 and Level 2 students in College for Test 1
Tuesday 9th March
Year 12 students in College for Test 1
Wednesday 10th March
Year 12 Academic Tutoring Appointments. No tests.
Thursday 11th March
Year 13 and Level 2 students in College for Test 2
Friday 12th March
Year 12 students in College for Test 2
Monday 15th March
Year 13 and Level 2 students in College for Test 3
Tuesday 16th March
Year 12 students in College for Test 3
Wednesday 17th March
All students return to College with face-to-face lessons resuming.
 
In tutor period next week (Monday 1st March), students will be given specific times for their tutor testing session and tutors will answer any queries they may have regarding the process.  Students who test positive will be contacted directly by the College within 2 hours of their test with further instructions on the next steps they need to take.
 
It is essential that all students have downloaded the NHS Track and Trace App to their smartphones.  If you have not yet done this, please ensure that the official app is on your phone before you come in for your first test.
 
During this LFT period, we have asked teachers to set work which can be done independently and outside the normal lesson time as there will clearly be significant disruption to attendance.  Consequently, there will be fewer live lessons during this time but I hope you can see that we are trying to ensure that this minimises any further disruption to teaching from this point forward.
 
All students will be returning to College for face-to-face lessons from 8.45am on Wednesday 17th March, unless they have tested positive and/or are displaying any symptoms.
 
We thank you for your patience during this testing period and very much look forward to seeing you in person soon.
 
 
All the best
 
 
 
 
 
Brett Freeman
Principal

Dear student, parents and carers,

Following my previous communication on Tuesday (see below) and having now received some additional guidance from the Awarding Bodies, I am providing you with a further update on your position in relation to the January exams.

The Department for Education guidance states that vocational exams can go ahead where schools and colleges ‘judge it right to do so’. It further states that no student will be disadvantaged by not taking their scheduled exams in January.

We have carefully considered this including the following factors:

  • Students would need to travel to College for their exams with many using public transport. As the country is in a national lockdown, we do not feel it is appropriate to put our students in this position.
  • The current rate of infection in the local area is still significantly higher than most parts of the rest of the country and continues to rise. Asking students and staff to come in for exams during this time would needlessly put them all at additional risk and go against the very principles of the national lockdown.
  • The additional pressure placed on students to undertake exams during this lockdown period of remote learning is both unfair and unreasonable. We have a duty to protect the welfare of our students and do not feel that taking exams will be beneficial at this time.
  • The government has announced that GCSE and A-Level exams in the summer have been cancelled and will be replaced with some form of teacher assessment. Whilst we are unlikely to get the final details of these arrangements for a number of weeks, we feel there is a risk that vocational students could be discriminated against and treated less favourably by taking external exams when their GCSE and A-Level counterparts won’t have to. We feel this is unfair and that our vocational students should be protected against this.

Having carefully considered all the above, we have concluded that sitting the January exams will not provide students with the most secure route to getting the best possible final outcomes on their courses. With that in mind, we have decided to cancel all planned January external exams and assessments and subject teachers are in the process of communicating this directly with their classes.

Please rest assured that, like you, we want the very best possible outcome for all our students. We have taken this approach in the best interests of our students and will constantly review the situation as further information develops and emerges over the coming weeks. I will provide a further update once we have clarity on the next steps and how teacher assessments will work although that is unlikely to be for a few weeks yet.



Kind regards,



Nuweed Razaq
Deputy Principal



Previous communication.

05th January 2021

Important Information regarding January 2021 exams

Dear parents and carers,

Following the announcement of the new national lockdown yesterday evening, I can confirm that whilst the College is only running remote learning, that all scheduled January exams are still going ahead as planned. If you were due to undertake any of the following exams, you will need to arrive in College as expected and detailed below:

Wednesday 6th January – BTEC Applied Law starting at 8.45 am in the LRC
Thursday 7th January – L1 Award in Number and Measure and L2 Functional Skills in Maths starting at 8.45 am in the Sports Hall
Monday 11th January – CTEC Engineering starting at 1.15 pm in the Sports Hall
Tuesday 12th January – BTEC Travel and Tourism starting at 1.15 pm in the Sports Hall
Wednesday 13th January – CTEC Health and Social Care starting at 1.15 pm in the Sports Hall
Monday 18th January – BTEC Information Technology starting at 8.45 am in the Sports Hall

We are still awaiting further information regarding the Criminology controlled assessment which was due to take place from Monday 18th January as well as the Childcare controlled assessment which was starting on Wednesday 20th January – your teachers will contact you directly once they know more about each of these.

I will communicate any further information we have in relation to the summer exams and grading once this becomes available.

Dear students, parents and carers

I want to open this message by reasserting our primary role as being the enhancement of the life chances and life choices of our students.  In these difficult times, it is sometimes hard to maintain a focus on our goals, but we will be here for you all, doing everything we can to secure the successful outcomes that match each student’s efforts. 

We will be in touch regularly, but for now, I think it is important to communicate the following:

January examinations

Following various government announcement and current lockdown conditions, we decided that it was in the best interests of our students that they do not sit these papers.  All students concerned are in the process of being contacted directly.

We will keep you updated in terms of the examinations later in the year once we have understood the arrangements.

GCSE English and Maths retake results

These will be communicated to students on Thursday 14th January, unsuccessful students will be informed soon about the resumption of their classes.

Lessons

All lessons will continue with at least two of the four lessons per subject block being taught live/as-live each week.  For exam-based teaching, this is an enormous and difficult exercise, especially for the many teachers who now have childcare and other responsibilities in their own homes.  I know that our teachers are committed to doing everything they can but we will keep you informed if we have to make any adjustments to approaches to lesson delivery.

Students will be re-issued with our guide to remote learning this week, a copy is also available on the website: www.woking.ac.uk/working-from-home/ both students and parents/carers should review this helpful document.

Learning at home

If you have any difficulties learning at home you should contact your personal tutor and we will do everything we can to help, students should contact their tutor via email or on Teams.

Learning at College

As we are under Lockdown working at College will only be allowed in exceptional circumstances.  The Heads of Year team will normally be aware if your circumstances mean you would be best coming into College to learn.  Once again please do contact your tutor if you would like to discuss how we might help you to improve your approach to learning.

Attendance

It is each student or parent’s responsibility to inform all of your teachers and your tutor if ill or unable to attend a lesson.  If lessons are not attended without explanation the usual absence email will usually be sent home.

Mock exam week

This will go ahead (remotely) in the last week of this half term as planned.  It is really very important that students demonstrate the fruit of their efforts in their papers and make every effort to revise and prepare properly for them,

UCAS

Students who still wish to submit a UCAS application have been notified of the virtual process via Teams. Students should continue to work on their application, supported by their tutor. Once students have “paid and sent” their application, they will be contacted by Sarah Williams (Careers Officer).  More details of the process will be sent to parents/guardians in the next few days.

Summer examinations

As I write, we remain unclear about the format of summer examinations. It may well be that each student’s work over the course of the year will play some part in the grading process.  What this means, clearly, is that you need to make the very best of the work set by teachers and most importantly, responding in the most positive way to comments made by teachers on marked work, including asking for additional help to improve if necessary.  I can absolutely guarantee that if we are called upon again to contribute to the grading process we will thorough and as fair and positive as we possibly can be.

Free school meals

These payments will continue to be made, although the format of payment may be subject to change – if that happens we will let you know

Finally

I do hope the above is useful and somewhat reassuring.  Please do get in touch if we can help in any way. 

 

Wishing you all the very best

 

Brett Freeman

Principal.

Wellbeing strategies during Covid-19

COVID-19: The guidance we will be following from September 2020:

  • All students are expected to wear masks in corridors and social areas.  Students must also wear masks if using the computers in the LRC.
  • The Second Year student communal area, canteen and private study area will be in the Old Woking Community Centre to improve social distancing
  • Please read the guidance below in respect to COVID- related student absence

Student Guide to Covid-19 (Coronavirus) Absence

Department for Education Guidance, which all students and staff have been made aware of, will be followed by the College, that is:

Anyone displaying symptoms should self-isolate

If a student has tested positive they should self-isolate and follow the instruction issued to them; those who must also self-isolate are:

  1. Anyone who has face to face contact with the infected person from two days before they developed symptoms
  2. Anyone with more than 1 minute of contact with the infected person within 1 metre (not face to face) from two days before they developed symptoms
  3. Anyone who has been within 2 metres of that person for more than 15 minutes.

There is no need to self-isolate whole classes

In order to follow this guidance students who are not aware that they fit into categories 1, 2, or 3 above will be contacted by the College and/or NHS Track and Trace.

Students or staff members, or those with a member of their household feeling unwell – especially if you/they have a high temperature, a new, continuous cough, loss of or change to your sense of smell or taste – should stay at home and inform the College of your illness and any test result.

If you have the above symptoms free test are available here:

Please click here to book a test

Risk Assessments

Covid Risk Assessment 6 August 2020

Old Woking Community Centre’s Own Risk Assessment

September Restart Risk Assessment

Government Guidance Notices

Guidance for households with possible coronavirus (COVID-19) infection. Here

NHS Guidelines Here

Student Guide to Remote Learning